Privacy Policy

1. Introduction

Welcome to WorkFullCircle. We respect your privacy and are committed to protecting your personal data and memories. This privacy policy explains how we collect, use, store, and protect your information when you use our Universal AI Memory service.

2. Information We Collect

Account Information

• Email address (for authentication and communication)
• Name (optional, for personalization)
• User tier (Free or Pro)
• Usage statistics and preferences

Memory Data

• Content of your memories and interactions
• Tags and categories you assign
• Timestamps and metadata
• Data required to enable search and organization features
• Project associations

Technical Data

• IP address (for security and rate limiting)
• Browser and device information
• Usage patterns and performance metrics
• Authentication tokens and session data

3. How We Use Your Information

Core Service Functions

• Store and organize your memories securely
• Provide semantic search capabilities
• Enable cross-platform synchronization
• Manage user authentication and authorization

Service Improvement

• Analyze usage patterns to improve features
• Monitor performance and fix issues
• Develop new capabilities based on user needs

Security and Compliance

• Prevent abuse and ensure fair usage
• Maintain service security and integrity
• Comply with legal obligations

4. Data Storage and Security

Encryption

All data is encrypted both in transit (TLS 1.3) and at rest using industry-standard encryption protocols. Your memories are stored securely in our database with proper access controls.

Access Controls

We implement industry-standard technical and organizational security measures to protect your data from unauthorized access, disclosure, alteration, or destruction.

Data Retention

Your memories are retained until you choose to delete them. Free accounts have storage limits, while Pro accounts have expanded capacity. Deleted data is permanently removed within 30 days.

Data Breach Notification

In the unlikely event of a data breach, we will notify affected users within 72 hours of discovery.

5. Third-Party Services

AI Service Providers

We use trusted third-party AI service providers to enable certain search and processing features. Only the minimum data necessary to provide these features is processed.

Supabase

We use Supabase as our database and authentication provider. All data is stored in our dedicated Supabase instance with proper security configurations.

Payment Processors

For Pro subscriptions, we use secure payment processors (like Razorpay) that comply with PCI DSS standards. Payment information is never stored on our servers.

6. Your Rights and Choices

Data Access and Control

You have the right to:

• Access all your stored memories and data
• Export your data in a portable format
• Update or correct your information
• Delete your account and all associated data
• Opt-out of non-essential data processing

Account Management

You can manage your account settings, export data, or delete your account through the dashboard or by contacting us directly.

7. Cookies and Tracking

Essential Cookies

We use essential cookies for:

• Authentication and session management
• Security and fraud prevention
• Core functionality

Analytics

We use minimal analytics to understand usage patterns and improve our service. All analytics data is anonymized and aggregated.

8. International Data Transfers

Your data may be processed and stored in data centers outside your country. We ensure appropriate safeguards are in place for international data transfers, including standard contractual clauses and compliance with applicable data protection laws.

9. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will delete it immediately.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by:

• Emailing the address associated with your account
• Posting a notice on our website
• Updating the "Last updated" date at the top of this policy

11. Contact Us